[File Force Co., Ltd.]
Leave it to cloud storage to comply with the Electronic Bookkeeping Act! “SmartFolder for
Started offering “Electronic Book Law”
*File Force Co., Ltd.*
Press release: September 17, 2024
**
Leave it to cloud storage to comply with the Electronic Bookkeeping Act! “SmartFolder for
Started offering “Electronic Book Law”
Fileforce Co., Ltd. (Headquarters: Chiyoda-ku, Tokyo Representative Director: Sarkisian
Alam (hereinafter referred to as “Fileforce”) has launched
“SmartFolder”, a business support option that incorporates AI technology, in the “Fileforce” cloud storage service for corporations that it provides.
for
We will start offering “Electronic Book Law”. As the first of the functions provided by this option, we have implemented a “function compatible with the Electronic Bookkeeping Act,” and we have implemented the “transaction date, transaction amount” of the target file required to meet the search requirements of the Electronic Bookkeeping Act. By automating the registration of “attributes (tags)” such as “, business partners” and file saving after approval, it greatly contributes to the labor saving of customers.
* ■Background/Purpose*
With the mission of “bringing power to every organization through the evolution of work,” File Force supports the promotion of DX by streamlining business operations starting from files.File Force offers a business support option that incorporates AI technology,
“SmartFolder.” The first feature of “SmartFolder” is that it not only allows you to centrally manage all files, but also automates business processes using AI technology to secure valuable human resources related to work compliant with the Electric Book Act. We will release “Electric Book Law”.
In response to the revised Electronic Bookkeeping Act, which will become mandatory from January 2024, many companies are devoting resources to manually organizing and storing files. “SmartFolder” eliminates the inefficiency of complicated back-office operations and management operations that comply with all legal compliance and operational rules, including the Electric Book Act, and is necessary for accelerating corporate DX promotion and creating value. This makes it possible to secure resources.
* ■Features of “SmartFolder for Electric Book Law”*
Fileforce’s “SmartFolder for
Although it utilizes advanced AI technology, the “Electric Book Act” maintains the “simple and easy-to-use” operability of Fileforce, a company-wide file sharing infrastructure, and contributes to the automation and labor-saving of customers’ operations in accordance with the Act. Masu.
* 1) Automatic reading, management, and search of attribute information * In addition to the basic function of efficiently adding and managing attribute information (“transaction date, transaction amount, business partner”, and other supplementary information) to files stored in folders, AI-OCR can also add and manage predefined items. We have also added an automatic reading function, so the person in charge only performs the final confirmation work. Not only does it save labor from the traditional visual checking and manual attribute input, but it also enables operations that minimize human error. Please note that attribute information is searchable and complies with the requirements of the Electric Book Act.
* 2) Automatic sorting to folders *
After attribute information registration is completed, files are automatically sorted into desired folders such as “by business partner” or “by month” and stored for a long period of time in compliance with the Electronic Book Act. This reduces work time and ensures reliable legal compliance in an environment where human errors such as incorrect file save destinations cannot occur.
* 3) Seamless business promotion from Explorer*
You can access all folders and files from Explorer, including national tax documents and electronic transaction data that are subject to the Electric Book Act. Without having to prepare dedicated storage to comply with the Electronic Bookkeeping Act or having to go back and forth between various cloud services, data can be aggregated and managed centrally in a company-wide file sharing folder as before.
*4) Cost optimization with unlimited number of users*
It is an “unlimited number of users” plan that allows fixed-rate usage even if all people involved in the business are given a usage ID, and files can be uploaded not only by members other than the accounting department, which is the main person in compliance with the Electronic Book Act. Not only does the file collection process become much smoother, but there is no need for ID charges “only for legal compliance work.”
* 5) Achieve simple operation with flexible access privilege granting and operation log management *
By flexibly granting folder access, uploading, downloading, viewing, editing, etc. privileges to each user, we can systematically prevent operational errors. It also maintains detailed operation history, including data deletions and corrections by users and administrators, and replaces the time stamping required by the Electric Book Act.
* 6) Reliable service with JIIMA certification *
Fileforce is a cloud storage SaaS that has undergone a fair review by JIIMA (Japan Document and Information Management Association) and has been certified as software whose functional specifications meet the legal requirements of the revised Electronic Bookkeeping Act. You can use it safely and conveniently to exchange files with people outside your company.
* ■About sales start date and costs*
Sales start date: October 1, 2024
Target plans: All Fileforce plans
Cost: Option cost
For more information, please contact us here: https://www.fileforce.jp/inquiry
■What is cloud storage Fileforce?
Fileforce is a cost-effective corporate cloud storage that provides secure file editing and file sharing functions for an unlimited number of users without changing the usability or access privileges of traditional on-premises file servers or NAS. It’s a service. Furthermore, it has both simple operability and strong security that can be used by any user, such as ransomware protection, electronic bookkeeping law compliance, and IT audit support, and the number of users has exceeded 23,000 companies* from small to medium-sized enterprises in Japan. As a reliable domestic cloud storage service, we strongly support our customers’ business DX.
*Includes OEM partners
■Contact information for inquiries regarding this matter
File Force Co., Ltd. Marketing
Email address: marketing@fileforce.jp