TOKIUM Co., Ltd.
Japan Airport Terminal Co., Ltd. introduced an invoice receiving cloud [TOKIUM Invoice]. About 80% of invoices were paperless in the first month of introduction, and the accounting department was able to establish a telework environment.
・In accounting work, it was necessary to come to the office to receive invoices, and it was difficult to secure space in the company’s library to store paper invoices.
・Introduced TOKIUM invoices and succeeded in making about 80% of invoices paperless in the first month.
・The fact that we were the only SOC report acquired during the review process was a big boost from the perspective of future system audits. TOKIUM Co., Ltd. (Headquarters: Chiyoda-ku, Tokyo; Representative Director: Kenichi Kurosaki; hereinafter “TOKIUM”) is Japan Airport Terminal Co., Ltd. (Headquarters: Ota-ku, Tokyo; President and COO: Nobuaki Yokota; hereinafter “TOKIUM”). Japan Airport Building”) has released an interview with an introduction case study of the invoice receiving cloud [TOKIUM Invoice].
Click here for interview details.
About Japan Airport Terminal Co., Ltd.
Established in 1953, it is Japan’s first passenger terminal building operating company with private capital. The main business is facility management and operation centered on Haneda Airport, merchandise sales, and restaurant business. In addition to Haneda Airport, we also operate at Narita International Airport, Kansai International Airport, Chubu Centrair International Airport, and overseas airports. Opportunity to consider TOKIUM invoice
It wasn’t until 2021 that I started seriously thinking about digitizing invoices. The impetus was the adoption of the company-wide goal of promoting work style reform, the spread of the novel coronavirus, and the revision of the Electronic Book Preservation Law. The decisive factor in adopting the TOKIUM invoice
The decisive factor is “flexibility of cooperation with accounting software” and “high security level”.
Since the industry is a highly public business, the security and contract aspects of the “receipt of invoices” service, which is outsourced to an external party, are checked quite strictly within the company, and TOKIUM was making a comparison. Being the only service to obtain an SOC report was a big boost from the perspective of future system audits.
Effect after introduction of TOKIUM invoice
As a result, we were able to digitize about 80% of invoices in the first month, reducing the time required from application to approval and stamping by 30 minutes to 1 hour per person per month.
By digitizing invoices and centrally managing them with TOKIUM Invoice, there is no need to go to the library to look for documents, and now it is possible to do accounting work even with telework. detail
For a more detailed interview, please click here.
■ Expenditure management cloud “TOKIUM”
TOKIUM provides an expense reimbursement cloud “TOKIUM expense reimbursement”, an invoice receipt cloud “TOKIUM Invoice”, and a document management cloud “TOKIUM Electronic Ledger Storage” that comply with the Electronic Ledger Storage Act.
Since our in-house operators will perform detailed data conversion, proxy receipt of paper invoices, and storage of receipts and invoices, we will eliminate the manual work that remains at the accounting site and achieve a complete paperless operation. In addition, a full-time consultant will support you until the system starts operating, answer questions from within the company, and provide guidance to business partners, so the hurdles for system introduction are low.
As of November 2022, more than 1,000 companies* have introduced the expense management cloud TOKIUM, which increases the productivity of the entire company from the accounting department, and it is widely used regardless of size or industry.
*1 This is the total number of companies that have introduced TOKIUM expense settlement and TOKIUM invoice.
*2 For companies that overlap with TOKIUM expense reimbursement and TOKIUM invoice, one company is counted for each service.
■ Bill Receiving Cloud “TOKIUM Invoice”
Service details: https://www.keihi.com/invoice/
“TOKIUM Invoice” accepts invoices that arrive in various forms, such as paper, email, and PDF, and makes payment operations completely paperless. The original invoice received by TOKIUM will be stored safely in the warehouse according to the legal period. Realize remote work by eliminating “going to work to receive bills”. Journal entry, approval, and data linkage to accounting software are completed with TOKIUM Invoicing, an invoice receiving cloud that increases the productivity of the entire company from the accounting department. Basic function
Receipt and digitization of invoices, and data entry
Overwhelming accuracy of data conversion by operator input * Proprietary technology
Journal settings, approval workflow
Flexible data linkage to accounting software
10 years of original document storage
Evidence storage in compliance with the revised Electronic Book Storage Law Proxy contact for change of billing address to business partners *Optional ■Paperless expense reimbursement cloud “TOKIUM expense reimbursement” Service details: https://www.keihi.com/
Just take a picture of the receipt with your smartphone and put it in the special mailbox. “TOKIUM expense settlement” is an expense settlement cloud that can be completed in two steps. If you take a picture with a smartphone app, the receipt will be automatically converted into data, and the application will complete the expense application and approval. TOKIUM collects the original receipts that serve as evidence, checks them against the captured images, and safely stores them in a warehouse for 10 years. It is an expense settlement cloud that makes expense settlement work completely paperless and increases the productivity of the entire company from the accounting department.
Smartphone app (iOS / Android), expense application and approval on the web Overwhelming accuracy of data conversion by operator input * Proprietary technology
More than 70 types of linked accounts and cards (IC cards, credit cards, etc.) Flexible data linkage to accounting software
Collection of original receipts, cross-checking with application data, storage of originals for 10 years
Evidence storage in compliance with the Electronic Book Storage Law ■Company Profile
Company name TOKIUM Co., Ltd.
Established June 26, 2012
Representative Representative Director Kenichi Kurosaki
Location 5F, Ochanomizu Kyouun Building, 2-2 Kanda Surugadai, Chiyoda-ku, Tokyo ● Expenditure management cloud [TOKIUM]
● Invoice Receiving Cloud [TOKIUM Invoice]
● Expense reimbursement cloud [TOKIUM expense reimbursement] https://www.keihi.com/expense/
● Document management cloud [TOKIUM electronic ledger storage] https://www.keihi.com/denshichobo/
Details about this release: