[Infomart Co., Ltd.] Taka Town, Hyogo Prefecture introduces “BtoB Platform Invoice” Realizes DX of accounting operations by linking with financial accounting system
*Infomart Co., Ltd.*
Press release: September 5, 2024
**
Taka Town, Hyogo Prefecture introduces “BtoB Platform Invoice” Realizes DX of accounting work by linking with financial accounting system
*Both towns and businesses can see payment processing status at a glance, supporting digitalization of accounting operations*
* Infomart Co., Ltd. (Headquarters: Minato-ku, Tokyo, President and CEO: Nakajima), which streamlines all operations with the power of digital
Ken, hereinafter referred to as the “Company”, is the owner of the “BtoB Platform Invoice” provided by the Company in Taka Town, Hyogo Prefecture (Location: Taka Town, Taka District, Hyogo Prefecture, Mayor: Yoshida).
We would like to inform you that it has been introduced on 14). * (Interview cooperation)
Finance Division Manager/Finance Division Deputy Manager/Finance Division Person in Charge
■ Reasons for introduction, effects, etc. from Taka Town
* Issues before implementing “BtoB Platform Invoice” *
Taka Town is a town with a population of about 19,000 located almost in the center of Hyogo Prefecture. With the population decreasing due to the declining birthrate and aging population, changing the industrial structure has become an issue, and various efforts have been made to date. Taka Town’s DX initiatives have been highlighted as being advanced, but we at the Finance Division are also working towards paperless invoices and internal office approvals and digitization in order to streamline our accounting operations. felt it was necessary.
Until now, all invoices had been received in paper form from the approximately 500 small and medium-sized businesses in the town, either by mail or by hand at the time of delivery. This process required employees to input invoice information into the financial accounting system, scan the original document, and attach it to the payment record, which was not efficient. We were also concerned that not only us but also the businesses issuing the invoices were incurring time and costs, such as printing, enclosing, and postage stamps. We considered introducing electronic invoices as a solution to these issues.
* Deciding factor for introduction *
We believed that convenience would not only increase by simply replacing the method of receiving invoices from paper to electronic data, but also by automatically linking the received electronic data to the financial accounting system and automating the entry of invoices. Therefore, we selected a service based primarily on whether it was possible to automate business operations by linking with systems that had been introduced so far.
We decided to adopt “invoice”.
* Introduction effect *
* 1. By visualizing the invoice processing status, it is possible to prevent payment omissions and support the invoice system *
In fact, “BtoB platform
When I tried using the “invoice,” it quickly became popular within the agency because it was so convenient. Currently, we are using the “BtoB platform” mainly for invoices from businesses with which we do a lot of transactions.
I received it as an invoice. Being able to visualize the processing status is a great benefit. All invoice data processing status can be managed through a linked financial accounting system, so everyone can see the administrative flow of employees and the billing management status of managers, preventing missed payments. Since the receipt data is registered as is, there is basically no need to enter data or confirm the amount, and employees can complete the process with just a few clicks.
In addition, businesses in the town will use the “BtoB platform”. I was also impressed by how positive they were regarding the introduction of “invoices.” Businesses can also check the processing status of invoices on the screen, and since it complies with the Electronic Bookkeeping Act, qualified invoice issuing businesses can issue and store qualified invoices. I think you may also feel that being able to do this is an advantage.
* 2. Reduce operational burden by making payment notices issued to approximately 500 companies paperless*
Furthermore, originally, payment notices were mailed to businesses after payment, but instead of
We have stopped sending notifications for items received on “Invoices” as we can now see on the screen that the payment process has been completed.
Notices were issued every time a request was made by the approximately 500 small and medium-sized businesses in the town, so the number of notices was quite large each month. After the introduction, electronic settlement and billing eliminates the need for storage of items received electronically, which significantly reduces the burden and can also be expected to reduce postage costs.
* Future outlook *
I believe that digitalization will increase the options for town residents and improve convenience. “BtoB platform
“Invoice” was introduced primarily for payment operations from the town to businesses, but it is also used just as often for payment operations for organizations and individuals, such as granting subsidies. Currently, this also requires complicated procedures such as filling out documents and submitting them to a counter, but in the future we hope to achieve DX that allows procedures to be completed paperless.
The strength of digital is that it eliminates bottlenecks such as distance, time, and location, which is why we are able to advance DX even in rural areas far from urban areas. I feel that digitalization should be promoted while valuing connections between people, so I would like to continue to actively study and work on spreading digitalization throughout the region and improving business
efficiency. I am.
・Click here to download the full text of the case interview: https://www.infomart.co.jp/government/case/town-taka.asp
・ Click here for the “BtoB platform” introduction site for local governments and public enterprises:
https://www.infomart.co.jp/government/index.asp
■ Service overview
“BtoB platform
“Invoices” is an invoice cloud that has the No. 1 market share in Japan (*1) and is capable of digitizing a variety of billing tasks, including not only “issued invoices” but also “received invoices” and “payment amount notifications.” It’s a service. It significantly improves time-consuming, costly, and labor-intensive billing operations, and supports the realization of paperless and telework for accounting.
When exchanging invoices, we use a “data-to-data method” that allows the exchange of digital data without converting it to PDF, etc., and is compatible with the Electronic Bookkeeping Act (*2) and the invoice system. . (As of September 2024, more than 1.05 million companies are using it.)
URL: https://www.infomart.co.jp/seikyu/index.asp
(*1) FY2023 Tokyo Shoko Research research:
https://corp.infomart.co.jp/news/20231211_5275/
(*2) JIIMA “Electronic trading software legal requirements
certification system” certified:
https://www.jiima.or.jp/certification/denshitorihiki/list/
■ About Infomart
Since our founding in 1998, we have been providing and operating cloud services that improve the efficiency of billing, ordering, etc. in inter-company transactions. Our main service, the BtoB Platform, is used by over 1.05 million companies. The total circulation amount within the platform is over 44 trillion yen annually.
Company name: Infomart Co., Ltd. (TSE Prime Market: 2492)
Representative: Ken Nakajima, Representative Director and President Head office location: 13th floor, Shiodome Shiba Rikyu Building, 1-2-3 Kaigan, Minato-ku, Tokyo
Established: February 13, 1998
Capital: 3,212,510,000 yen (as of the end of June 2024)
Business content: Operation of BtoB (business-to-business electronic commerce) platform
Number of employees: 812 (as of the end of June 2024)
URL: https://corp.infomart.co.jp/