Legal Tech Inc., case study of data management support using “Legal Tech VDR Land/Shipping Industry”
*Legal Tech Co., Ltd.*
Press release: September 20, 2024
**
Legal Tech Inc., case study of data management support using “Legal Tech VDR Land/Shipping Industry”
*~Improved operational efficiency by sharing operational data, regulatory compliance documents, and supplier data~*
Legal Tech VDR Land/Shipping Industry
Support services for domestic and overseas litigation, intellectual property platform “Tokkyo.Ai”, blockchain-based electronic contract platform “Keiyaku”
Legal Tech Co., Ltd. (Headquarters: Tokyo Miyakominato Ward, Representative Director and President
Takahito Sasaki (hereinafter referred to as Legal Tech) has announced the launch of “Legal Tech VDR”.
We are pleased to announce that we have contributed to the success of the project by supporting the operation data management of major domestic land and shipping industries, and in particular by
facilitating the smooth sharing of environmental impact assessment reports.
“Legal Tech VDR Land/Marine Transportation” screen
In this case study, “Legal Tech VDR
The following results were obtained by utilizing the land and maritime transportation industry.
1. Improving operational efficiency
Centralized data management allows for efficient operation planning and route optimization. This can be expected to reduce fuel costs and shorten operating times.
2. Understanding the operation status in real time
It is now possible to manage GPS data and ship position information, allowing you to understand the operation status in real time. This allows us to quickly respond to service delays and problems, improving customer satisfaction.
3. Strengthening legal compliance and risk management
Managing operational data on the cloud makes it easier to comply with laws and regulations, and improves safety and risk management.
4. Reduce operating costs
Integrated data management increases the transparency of operating costs and reduces unnecessary costs. For example, maintenance schedules for vehicles and ships can be optimized based on data, reducing repair costs by promoting preventive maintenance.
5. Accelerate management decisions through data analysis
By analyzing operation data, it becomes possible to predict demand and analyze operation performance. This supports quick decision-making on business strategies.
These results are expected to improve operational efficiency and safety in the land and maritime transportation industries,
contributing to cost reductions and improved profitability.
About Legaltech VDR
Legaltech VDR is a cloud-based solution for managing and sharing sensitive data securely and efficiently. It has flexible functions that respond to industry-specific requirements, and is used in a variety of business situations, including product development, project management, and legal support.
* ■Resolving issues through “Legaltech VDR Land/Marine Transportation” which allows safe sharing of operational data*
Managing and sharing operational data is becoming increasingly complex in the land and maritime transportation industries. Furthermore, ensuring the proper management and security of environmental impact assessment reports while sharing this information quickly and efficiently has become an important issue across the industry. “Legal Tech VDR
“Land/Shipping Industry” solves these issues as follows.
Examples of how Legaltech VDR (Virtual Data Room) solves problems in the land and shipping industries include the following.
1. Streamline compliance and regulatory compliance
Land and maritime transport businesses must comply with many international regulations and legal requirements regarding operations. LegalTech VDR allows you to centrally manage regulatory documents and evidence and share information securely and efficiently with law enforcement agencies and partner companies.
Case study: A shipping company managed operational data and contracts in accordance with local shipping and environmental regulations, used VDR to quickly provide audit-ready documentation, and minimize legal risk.
2. Secure sharing of contracts and operational data
In the land and shipping industries, contracts and operation schedules with multiple parties (ship owners, customers, insurance companies, port operators, etc.) frequently occur. By using VDR, you can securely share these contracts and operational data while managing access for all parties involved.
Case study: A land transportation company uses VDR to digitally share transportation contracts with customers, providing an environment where each stakeholder can access them securely. Contract processing time has been shortened and operational efficiency has improved.
3. Evidence management related to lawsuits and accidents
When a traffic accident or trouble occurs, the land and shipping industries need to quickly secure evidence and prepare for legal action. Legaltech VDR quickly aggregates driving records and related documents at the time of an accident and securely shares them with lawyers, insurance companies, etc., allowing lawsuits and insurance claims to proceed smoothly.
Case study: After an accident occurred, a shipping company was able to organize and share operational records, GPS data, and related contract documents using VDR, and was able to expedite legal procedures. Additionally, negotiations with the insurance company went smoothly, and insurance claims were received more quickly.
4. Due diligence support during M&A and financing
When business integrations and acquisitions (M&A) occur in the land and shipping industries, the due diligence process requires the management and sharing of vast amounts of contracts and financial data. With LegalTech VDR, you can securely share sensitive
transaction-related documents and quickly provide the information you need.
Case study: A land transportation company introduced Legaltech VDR in the process of pursuing M&A with other companies. The transaction proceeded smoothly by storing all related documents in the VDR and smoothly sharing information with business partners and investors.
5. Improving the efficiency of contract renewals and negotiations In the land and shipping industries, regular contract renewals and negotiations for new operating contracts occur. By using VDR to manage past contract history and documentation, you can quickly negotiate and renew contracts.
Case Study: A shipping company managed its long-term contract history using VDR and was able to efficiently refer to past contracts during the next negotiation or renewal, which significantly reduced contract negotiation time.
As in these examples, LegalTech VDR can help land and maritime transportation companies strengthen data management and legal risk management, improve operational efficiency and contract processing.
* ■Functions of “Legaltech VDR Land/Maritime Transport”*
Legal Tech VDR (Virtual Data
Room’s primary function is to provide tools and processes to enable the secure management and sharing of sensitive information. Below are the typical functions of Legal Tech VDR.
1. Document management
– File upload/download
Easily upload large amounts of documents and manage folder structure. You can also manage download permissions.
access control
– Tagging and search functionality
Adding tags to documents makes them easier to search. It also has a high-speed search function, allowing you to quickly find the information you need from a large amount of data.
– Version control
Track document revision history and manage access to the latest and past versions.
version control
2. Access control
Security features
– Permission settings
You can set detailed access privileges for each user, controlling who can access which documents, and who can view and download them. – Watermarking
Add watermarks to documents to prevent unauthorized leakage. This also applies when downloading or printing to maintain confidentiality. – Two-factor authentication (2FA)
For added security, implement two-factor authentication to ensure users can safely access the VDR.
3. Audit trail
– Access log recording
Records who accessed which documents, when, and helps with auditing and compliance efforts. This prevents unauthorized access and information leaks.
– Operation history tracking
Records detailed operation history such as file viewing,
downloading, editing, and deletion to support auditing processes.
4. Secure data sharing
– Encryption technology
Encrypt documents in transit and at rest to keep your sensitive data safe. – Secure link sharing
Create temporary links to securely share documents with specific people.
5. Collaboration feature
– Comment function
You can add comments to documents and communicate with your team. – Real-time notifications
Get real-time notifications when documents are updated or new comments are added.
By leveraging these capabilities, LegalTech VDR streamlines the management of sensitive data, legal responses, and project management, providing advanced information security and operational efficiency in a variety of industries.
Legal Tech VDR Land/Shipping Industry
* ■What is VDR?*
VDR is “Virtual Data
“Room” is a SaaS (Software-as-a-Service) solution that uses the Internet to store sensitive data and share it with third parties. It has features such as notes, bookmarks, multi-factor authentication and digital watermarking. Since there is no need for physical data storage and it can be accessed immediately from anywhere, it functions as a tool for sharing operational data in the land and maritime
transportation industry. VDR is used for document management for regulatory compliance in the land and maritime industries.
*■Global VDR market will double to $1.6 billion in 2021 and $3.2 billion in 2026*
According to ResearchStation, the global VDR market will be worth $1.6 billion in 2021, but this is expected to double to $3.2 billion in 2026.
https://researchstation.jp/report/MAM/26/Virtual_Data_Room_2026_MAM2657.html
* ■Product overview*
Product name: “Legaltech VDR Land/Shipping Industry”
Availability start date: September 18, 2024
URL:
https://www.legaltechvdr.jp/notice/landandmarine/
* ■ Operating environment (browser) *
OS Browser
Microsoft Windows Google Chrome
Mac OS Google Chrome
* [About Legal Tech Co., Ltd.] *
Name: Legal Tech Co., Ltd. Representative: Takahito Sasaki
Established: June 2012
Location: 4F Toranomon 40MT Building, 5-13-1 Toranomon, Minato-ku, Tokyo Capital: 51 million yen
URL: https://www.LegalTech.co.jp/
Established in 2012 as a 100% subsidiary of AOS Technologies Co., Ltd., a long-established legal tech company founded in 1995. Established in . We have been providing e-discovery and forensic services since 2015.
In 2016, the 10th award was awarded for making a significant contribution to improving the lives of the people through technology for criminal investigation and corporate fraud verification. Received the “Minister of Economy, Trade and Industry Award” at the Japan New Business Creation Awards. In the future, LaaS (LegalTech as a Service) will become a full-fledged service in Japan.
We have shifted our efforts to the blockchain authenticity
determination system “HyperJ.ai
”, next-generation electronic contract portal “Keiyaku.Ai